Maplewood Rock & Gem Club BYLAWS
Article I. NAME AND GENERAL PURPOSE
1952, and re-established as a non-profit organization in 2008.
Section 1.02 PURPOSE: The purpose of this club is to foster community spirit by encouraging the lapidary arts and appreciating the earth sciences of geology, fossils, minerals, and gemstones. Members join together to enjoy each other’s company as we explore new avenues of learning through field trips, lectures, seminars, craft workshops and special shows and events.
Article II. MEMBERSHIP
the club is eligible to apply for membership.
Section 2.02 TYPES OF MEMBERSHIP: There are four categories of membership: Adult, Family, Student, and Charter.
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Section 4.01 ROBERTS RULES OF ORDER: Roberts Rules of Order, revised, unless otherwise provided for in these By-laws, shall govern all meetings of this organization, its Executive Board, and the duties of the officers. (See Introduction to Roberts Rules of Order)
Section 4.02 ANNUAL MEETING (ELECTIONS): This organization’s annual meeting is the regular club meeting in November, usually the third Monday of the month.
Section 4.03 REGULAR MEETINGS: Regular meetings are held the Third Monday of each month at 7:00 p.m. Date and time may be changed by majority vote at a general meeting after one previous, and one succeeding, notice in the newsletter.
Section 4.04 SPECIAL MEETINGS: The Secretary calls special meetings upon the request of the President or Executive Board, or ten (10) members in good standing. Notice of such meeting will be mailed to all members in good standing at least five (5) working days before such meeting date.
Section 4.05 QUORUM: Twenty percent (20%) of membership constitutes a quorum for a general business meeting.
Article V. OFFICERS AND ELECTION
at the annual (election) meeting of the organization.
(a) Officers are voted in for two-year terms
(b) Board members at-large are voted in for two-year terms, at staggered intervals, (three of the six positions are up for renewal every year.)
Section 5.02 OFFICERS: Officers include: President, Vice President, Secretary and Treasurer.
They shall hold office from the date of installation until the next date of installation, or until their successors are elected and qualified. In case of resignation, the President appoints replacements for the remainder of the term. The Office of Secretary may be split into Corresponding Secretary and Recording Secretary, as necessary. The Office of President may be split into two co- Presidents, under extraordinary circumstances, and with simple majority vote of membership, during the election meeting.
Section 5.03 INSTALLATION: All elected officers and other Board Members shall be installed for their term of office at the annual installation. The installation meeting is the regular January meeting.
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Section 5.04 NOMINATING COMMITTEE: The President appoints two or three members to the Nominating Committee. The Nominating Committee:
(a) Solicits nominees for open positions;
Section 5.05 FLOOR NOMINATIONS: Nominations may be made from the floor at the October general meeting, with approval of the nominated person. A member may nominate his/herself.
be managed by the Executive Board, unless otherwise noted here. The Board consists of:
Section 6.02 These eleven (11) board members are to be elected at the November general
membership meeting and affirmed at the installation meeting.
Section 6.03 BOARD MEETINGS – The Executive Board meets monthly, on the first Thursday of each month.
The January board meeting shall include both incoming and out-going Board Members, for their annual planning session, in which they turn over information relating to offices and duties.
Section 6.04 QUORUM FOR BOARD MEETINGS: Seven (7) board members constitute a quorum of the executive board.
Section 6.05 MEMBERS WELCOME: All members and committee chairs are welcome at any board meeting. They shall enjoy all privileges of the floor, and make recommendations, but shall not exercise the right to vote within the Executive Board.
Section 6.06 DISPOSAL OF PROPERTY: None of the property of the corporation, real or personal, shall be sold, pledged, mortgaged, or otherwise disposed of, except by two thirds (2/3) majority vote of the members voting at any regular or special membership meeting. Notice of
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such voting or meeting will be published in one (1) prior issue of the club newsletter. Exceptions to this is the disposal of essentially worthless items, at the direction of the Executive Board or lapidary items donated to the club, which are under the control of the Ways and Means Committee, the Shop, or the subgroup, like the Juniors.
Article VII. COMMITTEES
establishes and appoints committees deemed necessary and proper.
Article VIII. DUTIES OF OFFICERS Section 8.01 PRESIDENT: The President
Section 8.02 VICE PRESIDENT: The Vice President (a) Assists the President in her/his duties
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Section8.03 SECRETARY: TheSecretary
Section 8.04 TREASURER: The Treasurer:
the records of the Membership Chairperson, their mailing addresses to which all notices will be
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sent. The mailing of notices to the last address of record shall be deemed good, sufficient, and valid service of such notice upon the members.
Article X. AMENDMENT OF BY-LAWS
Section 10.01 VOTE: These By-laws may be amended at any regular or special membership meeting by two thirds (2/3) vote of members voting, in a meeting validated by quorum. Notice of such meeting shall be made in a previous general meeting and one announcement in the newsletter or other mailing to all members prior to the vote.
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